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PM CORPORATE | FINANCES
Finances
Budgets, forecasts and actuals for your legal spend
The AppColl® Finances module helps corporations track, forecast and manage legal expenses. Import law firm invoices, route them through approval workflows, and compare what you've spent against your budgets and forecasts.
Report on actuals by law firm, billing code, fee or expense, matter or any other field, and predict future spending from the properties and tasks of your matters.
From invoice to approval
1
Import
Upload law firm invoices as LEDES files. Each invoice is assigned an approval flow based on its properties.
2
Review
The first reviewer checks each billing item. Warnings flag items where actuals exceed the forecast.
3
Approve or reject
Invoices move to the next reviewer when they exceed the current reviewer's approval limit. Rejections email the law firm with your comments.
4
Revise and track
A corrected invoice updates the original, with every change marked. Approved amounts flow into your actuals.
Finances Module Features
Expense Tracking
Monitor spending across law firms, matters and tasks. Import both historical and ongoing actuals.
Forecasting
Forecast rules predict future costs from matter properties and tasks. Start from a template or write your own.
Budgets
Set budgets for law firms, matters or billing codes, and compare them with actuals and forecasts.
Signature Authorities
Build multi-step approval flows with a maximum approval amount for each reviewer. Apply flows by law firm, country, paying division or a custom query.
Invoice Review
Approve or reject individual billing items, comment on items or the whole invoice, and see the full history of uploads and decisions.
Forecast Editor
Chart forecasts by month, quarter or year, show budgets and actuals alongside them, and export the results.
Everyone stays informed
Reviewers and law firms get the emails they need at each step.
Daily reviewer digest
Reviewers with invoices waiting receive a daily email with links to review them.
Rejection notices
The law firm is emailed the rejected items and your comments. The wording is customizable.
Approval notices
The law firm is emailed when an invoice is fully approved.
More finance tools
Simple law firm setup
Enable a law firm in one click to import its LEDES files, with a basic approval flow and forecast rules set up for you.
Change navigator
Step through what changed in a re-imported invoice, with counts of approved, rejected and unreviewed items.
Billing item templates
Save common billing items as templates to fill in new items quickly.
Reporting on any field
Break down actuals by law firm, billing code, fee or expense, matter or any other field.